Knights of Columbus

                                       St. Thomas of Villanova Council 10586, St. Elizabeth Seton Parish

                                          General Meeting Minutes, Wednesday, March 13th, 2019

 

 

Start 7:40pm. Call to Order, Prayer (Fr. Roy) and ‘O Canada’. Attendance: 22

1.       Roll Call of Officer’s

·         Chaplin – Vacant                                              (P)         

  • Grand Knight – Chris Lavin                            (P)

  • Deputy Grand Knight – Jim Avery              (P)

  • Chancellor – Allan Taylor                               (A)

  • Treasurer – Rick Ottone                                 (P)

  • Financial Secretary – Paul Laframboise   (P)

  • Recorder – Tim Anstett                                  (P)

  • Advocate – Michael Ficker                            (P)

  • Warden – Patrick Lavin                                  (P)

  • Trustee 3 year – Andy Magyar                   (P)

  • Trustee 2 year – Art Bartlett                         (P)

  • Trustee 1 year – Dan Hopkins                      (P)

  • Inside Guard – Max Dias                                (A)                                         

  • Outside Guard – Mike Harasym                  (A)

  • Lecturer – Vacant

 

 

1      Roll Call of Officers – by GK

 

2         Recorder – February 13th meeting minutes read. Motion to approve carried by Fr. Roy 1st, Michael Ficker 2nd, motion carried.

 

3         Spiritual Directors: (absent)

 

4          Admissions and Applications: - new application from Greg Gould received (an EM to Hospital). Art motioned to approve, Jim Avery 2nd motion carried. A re-application from Brian Wolfe received (a long-time church member who withdrew previously due to work and now wishes to rejoin our council). Motion carried to re-approve. Harry McAvoy and Greg Gould will attend the next 1st Degree exemplification in Woodbridge on April 11, 2019. Thomas Dube (a long-time parishioner, retired, former policeman and an HLM living in Holland Landing) wishes to transfer from St. John’s council. Motion approved to transfer.  

 

5         Grand Knights report: (events update)

-Father Roy accepts the council’s invitation to be our Chaplain, this was greeted with great enthusiasm.

 

6         District Deputy: no report

 

7.        Treasurer’s Report:

General Account funds:  $15,663.66

Charity Account funds:     $1,528.51

 

8.       Reading of Bills and Communications/Financial Secretary:

-FS advised two membership dues payment received. 17 members remain unpaid (1 in France, net 16 unpaid) which excludes original 10 delinquent members from last year. At this time last year, we had 24 unpaid members. A Knight alert letter will be issued after the Retention Committee issues their report of attempts to contact unpaid members. After the Retention committee has named contact the FS, can reach out to the unpaid members directly.

-$1,940.00 funds received for the upcoming Buddy Holly show

-bills received for various functions; Hockey Night food, Day of Reflection, Rosaries/pouches ordered online.

 

9.       Trustee’s Report: nothing to report        

 

      10.   Auditors Report:  due in July, 2019.

 

11.   Chancellors Report: no report

 

12.   Membership Director’s Report:  

 

13.   District Deputy’s Report: no updates

 

14.   Church Director Report: (G.K.)

-Fr. Roy advised a renowned speaker - Dr. Massimo Faggioli, Professor of Theology and Religious studies, Villanova University, Philadelphia, PA will speak at S.E.S on Saturday May 25th 9am – 1pm and at Sunday Vespers at 7pm. Dr. Faggioli is an expert in studies of the 2nd Vatican Council, the history of Spirituality, what it means to be church.

-Jim Avery spoke of the success and learning in the Day of Reflection hosted by Fr. Roy

-Brian Hatchkowski advised that planning for this years Mother’s Day Breakfast was proceeding well

-Rosaries for Confirmed Candidates were received. Confirmations at mass will take place from the 2nd Sunday of Easter (April 27th) through until Mother’s Day weekend.

-Family Day skate was a great success recording the highest number of attendee’s ever – over 140 participants. Thanks to Dan Hopkins for picking up the food/drinks, photos were taken and passed along to Paul L. It was noted that next year our council needs to ensure that we are very strong in our messaging to ensure participants wear helmets while skating at this event. This is to avoid potential injuries that may result in future.

-AED – battery was installed that expires in 2023.

-Rose of Sharon, Jim mentioned April 6/7 weekend was not a good time to host this drive – to do so later in the spring. It was suggested that the Father’s Day weekend (June 16) would be a good time to host this event. It was noted that a flyer would be required to assist in the message. Jim to provide a list of suggested baby items for parishioners to purchase.

-Buddy Holly revenues to date are $1,940 – with roughly 100 tickets sold. Tickets will be available for purchase after each mass and at the door. Paul Taylor advised that he will contact Buddy’s father and their social group to purchase tickets for this date. GK advised that he has sent a note to all neighbouring councils, no response received to date. Food, deserts, coffee/tea etc will be provided at intermission of the event. Paul will pick up these items at Costco the day of. The seating format will be determined by number of tickets sold

-Lottery State tickets (car draw) – Rick Ottone advised said tickets are in the possession of our District Deputy.

-Jim Avery advised no update on the status of the K of C jacket supplier.

 

15.      Community Director:

-Michael advised he attended the Regional Basketball free throw competition at Cardinal Carter school. Two of the competitors from our district were winner’s – Michael will provide their names so we can post on our site and the parish media screen in the foyer.

 

16.   Council Director:

                  

    17.      Family Director:

 

     18.    Youth Director: no report

 

     19.    New Business:  Terry advised that he noted links on our websites (S.E.S. and St. Vincent de Paul) are hosting questionable ads as installed by the internet provider’s due to their free internet offer. The cost to remove them is $150.00  - it was agreed that Jennifer would investigate and advise council on next steps.

                - Fr. Roy advised that authority is now required prior to anyone’s photo being published or posted on any church media

                -GK advised that council elections are coming in May, 2019

 

20.      K of C Insurance Field Agent:  advised of unfortunate situations of Knights Insurance members where the proper beneficiaries have not been named resulting in difficulties for families. Michael advised that he is available to assist anyone in this regard. Michael is to start a monthly newsletter and requested updated email addresses from interested members.

               

21.      Good of the Order: Paul Wharton and George Emmet are recovering well. Darrius Schlack passed (GK’s brother in law) at age 66 due to cancer.

 

                End: 8:35pm

                                                                                       

 

                                                                          Knights of Columbus

                                       St. Thomas of Villanova Council 10586, St. Elizabeth Seton Parish

                                          General Meeting Minutes, Wednesday February 13th, 2019

 

 

Start 7:40pm. Call to Order, Prayer and ‘O Canada’. Attendance: 15

1.       Roll Call of Officer’s

·         Chaplin – Vacant                                              (P)         

  • Grand Knight – Chris Lavin                            (P)

  • Deputy Grand Knight – Jim Avery              (A)

  • Chancellor – Allan Taylor                               (A)

  • Treasurer – Rick Ottone                                 (P)

  • Financial Secretary – Paul Laframboise   (P)

  • Recorder – Tim Anstett                                  (P)

  • Advocate – Michael Ficker                            (P)

  • Warden – Patrick Lavin                                  (A)

  • Trustee 3 year – Andy Magyar                   (A)

  • Trustee 2 year – Art Bartlett                         (P)

  • Trustee 1 year – Dan Hopkins                      (P)

  • Inside Guard – Max Dias                                (A)                                         

  • Outside Guard – Mike Harasym                  (A)

  • Lecturer – Vacant

 

 

 

1      Roll Call of Officers – by GK

 

2         Recorder – January 9th meeting minutes read. Motion to approve carried by John Ryan 1st, Paul Schwan 2nd, motion carried.

 

3         Spiritual Directors: (absent)

 

4          Admissions and Applications: - new application from Harry McEvoy received. All approved the application; Chancellor will arrange a 1st Degree exemplification. The next 1st degree is March 10th at Immaculate Conception in Woodbridge. Details to be confirmed.

 

5         Grand Knights report: (events update)

 

6         District Deputy: no report

 

7.        Treasurer’s Report:

General Account funds:  $15,975.28

Charity Account funds:    $3,381.18

 

 

8.       Reading of Bills and Communications/Financial Secretary:

-FS advised two dues payments received and updated dues status of our council

There are 33 paid members, 19 unpaid members – excluding 10 delinquent members from 2018. At this time last year there were 38 unpaid members.

-a cheque was received from Supreme payable to our council for $54.80. As it is unclear why the cheque was issued, it will be donated to a local charity.

-bills were presented for various expenses as; food and event expenses for hockey night, Buddy Holly ticket printing, marriage encounter etc.

-new membership cards are available from the FS

-council audit report was completed on January 23rd, FS to send copy to the GK. The audit proved a balanced report for our council. The report will be scanned and loaded on the members section of our website. The site password is ‘STVN10586’

 

9.       Trustee’s Report: nothing to report        

 

      10.   Auditors Report:  

 

11.   Chancellors Report:  Jim Avery relayed that a transfer form had been received from an honourary life member.

 

12.   Membership Director’s Report:  FS advised the second notice was issued as at February 15th.

 

13.   District Deputy’s Report: no updates

 

14.   Church Director Report: (G.K.)

-the new AED presentation by Knights at all masses went well. A date is to be confirmed for the installation in the hall. The battery of the existing unit is to be checked for code date.

-Rose of Sharon – Baby’s Day, flyers are required to be prepared and printed.

-Mother’s Day breakfast – it is to be confirmed that Brian Hatchkowski will co-ordinate this event. It was agreed that this year’s event proceeds be given to Saint Vincent De Paul society.

-Art mentioned Fr. Roy/councils upcoming “Day of Reflection” retreat on March 9th to start mid morning (10am – 2pm) during which a lunch would be served. Members are asked to submit ideas or suggested topics.

-Buddy Holly, Paul Taylor has flyers available for the event. Seating in the hall will be arranged theatre style to accommodate up to 250 people. Council discussed various locations to place posters/flyers to market the evening, including our website. Posters will also be sent to other councils in area.

-State lottery tickets – no update on availability

-Jim is working on a protype for jackets from a US supplier

 

 

15.      Community Director:

-Michael advised the Basketball free throw was a scintillating success and advised the next Regional competition would be in early March at Cardinal Carter school.

 

16.          Council Director:

    17.      Family Director:

-Family Day, Dan Hopkins will pick up the hot chocolate and 100 Timbits from Tim Horton’s at the Metro Plaza. GK asked Dan to place the order in advance to ensure no surprises on Family Day. A flyer was placed in the bulletin

 

     18.    Youth Director: no report

 

     19.    New Business:

                -GK reminded council of the upcoming elections in May and that a Nomination Committee is to be formed. GK indicated his tenure is complete after 3.5 illustrious years.

 

20.      K of C Insurance Field Agent: (not present)

               

21.      Good of the Order:  Malcolm Woo passed, Paul Wharton is recovering well, Rod Hillen’s mother-in-law passed. Rick McIntosh is doing well as is George Emmett.

 

    Knights of Columbus

                                       St. Thomas of Villanova Council 10586, St. Elizabeth Seton Parish

                                          General Meeting Minutes, Wednesday, January 9th, 2019

                End: 8:35pm

 

Start 7:36pm. Call to Order, Prayer and ‘O Canada’. Attendance: 16

1.       Roll Call of Officer’s

·         Chaplin – Vacant                                              (A)         

  • Grand Knight – Chris Lavin                            (P)

  • Deputy Grand Knight – Jim Avery              (P)

  • Chancellor – Allan Taylor                               (A)

  • Treasurer – Rick Ottone                                 (P)

  • Financial Secretary – Paul Laframboise   (P)

  • Recorder – Tim Anstett                                  (P)

  • Advocate – Michael Ficker                            (P)

  • Warden – Patrick Lavin                                  (P)

  • Trustee 3 year – Andy Magyar                   (P)

  • Trustee 2 year – Art Bartlett                         (P)

  • Trustee 1 year – Dan Hopkins                      (A)

  • Inside Guard – Max Dias                                (A)                                         

  • Outside Guard – Mike Harasym                  (A)

  • Lecturer – Vacant

 

 

 

1      Roll Call of Officers – by GK

 

2         Recorder – December 12th meeting minutes read. Motion to approve carried by Alan 1st, Michael 2nd.

 

3         Spiritual Directors: (absent)

 

4          Admissions and Applications: no report

 

5         Grand Knights report: (events update)

-sent email to council regarding the passing of and funeral arrangements for ex GK Malcolm Woo. An honour guard was formed at the funeral to process with the ashes out of our church.

 

6         District Deputy: no report

 

7.        Treasurer’s Report:

General Account funds:  $10,919.39

Charity Account funds:    $3,381.18

-the cheque for the Remembrance Day wreath was cashed

 

8.       Reading of Bills and Communications/Financial Secretary:

-Council Insurance costs are reduced this year to $631.80 (vs $712) due to a reduced roster.

-bills were announced to pay for the Christmas tree fencing and the purchase of a Knights shirt and hat for Fr. Roy.

-22 members paid their dues to date. Council has 91 members; 13 are Honourary Life members, 9 inactive, 5 are dues-waived, 10 are in delinquent status. Total members to pay dues are 54.

Second notices will be issued January 15, 2019 to unpaid members.

-FS requested the Treasurer provide total bank fee’s through December 2018

-a date is to be set for the Trustee’s audit meeting

-John Ryan (absent) to provide the remaining Christmas Tree funds to the FS for deposit.

 

9.       Trustee’s Report: nothing to report         

 

      10.   Auditors Report:  

 

11.   Chancellors Report: 

-announced the upcoming exemplifications at Immaculate Conception, Woodbridge, Ont on January 20th and on March 10th and 31st at St. Peter’s in Woodbridge, Ont.

 

12.   Membership Director’s Report:  no updates

 

13.   District Deputy’s Report: no updates

 

       14.  Church Director Report: (G.K.)

-Membership drive to take place on weekend of February 9th and 10th. The Church hall has been booked for the Leafs/Habs hockey game on the 9th. There will be no alcohol sold, snacks available. Organizers of this event are; Art Bartlett, Jim Avery, Paul Schwan, Kevin Klauke and Michael Ficker. To support with a flyer in the bulletin, a poster to be made. This is open to our parish and public.

-AED  - discussion held as to the optimum placement of the defibrillator in the hall. A date will  be established to demonstrate the unit – it was suggested the timing be around the membership drive weekend.

-Retention committee to begin work on first report due after January 15, 2019.

-Art mentioned Fr. Roy/councils upcoming “Day of Reflection” retreat on March 9th to start mid morning (10am – 2pm) during which a lunch would be served.

-Fr. Roy agrees to be the council Chaplain and would attend an Executive meeting if invited, GK will extend an invitation.

 

15.      Community Director:

-Michael advised the Basketball free throw is scheduled for January 19th at S.E.S school and Michael has asked members to arrive at 8am to assist with setup. The event will start at 9am.

 

 

    

 

 

16.          Council Director:

--excess funds from the Chef Dinner may be assigned to the purchase of hall kitchen equipment. Paul Schwan indicated it would take time to assess the needs and suggested looking at purchasing used equipment. It was noted that funds have not been specified for this purchase at this time and that a list of items was required for council’s consideration to fund. The amount is approx. $1,000.

-Paul Taylor confirmed that the hall has been booked on March 23rd for the “Buddy Holly” band featuring their show “A Musical Journey”. The realtor firm Right at Home Realty has agreed to contribute $1,000 to this event which will pay for the entertainment. A joint flyer will be designed and tickets printed via Rick Ottone. Paul extended an invitation for those wishing to see the band perform on February 2nd at the Green River Alliance Church. The band will promote our event at this performance.

-State lottery tickets – Rick spoke with the contact person who said she had sent 10 books of tickets to a ‘Joe Laframboise’ however this was deemed to be incorrect information. The lottery is in the May/June timeframe. Rick is looking into obtaining tickets to sell.

-Jim had K of C shirts on hand for those who ordered and said the shopping for quality vests was still in progress.

 

    17.      Family Director:

-family day skate is planned for February 18th, 2019 from 2 – 4pm at the East Gwillimbury sports complex. An ad is required to be placed in the bulletin.

 

     18.    Youth Director: no report

 

     19.    New Business:  - Paul L asked that all remaining executive members send their photo for the web site. Photo’s were requested from the Chef Dinner event and from Fr. Roy as he is a new member. Deceased member Malcolm Woo was added to the site in memoriam list.

 

20.      K of C Insurance Field Agent: Michael Aitchison shared his ‘Top Ten’ personal objectives for the new year- all were inspired by his list as follows;

            -manage weight, work out more

            -avoid procrastination

            -devote time to prayer life

            -improve his ‘X-box’ skill to beat his son

            -be more thankful

            -spend time with people that matter

            -have less stress

            -read more

            -spend wisely

            -review financial health

               

21.      Good of the Order: Paul Wharton has pneumonia, Jim Kehoe’s daughter Shannon and grand daughter require our prayers, Rick McIntosh. (Someone’s niece Shannel 6wks old had heart surgery at Sick Kids?)

               

    22.      Closing Prayer:

 

                End: 8:35pm                                               Knights of Columbus

                                       St. Thomas of Villanova Council 10586, St. Elizabeth Seton Parish

                                          General Meeting Minutes, Wednesday, December 12, 2018

 

 

Start 7:38pm. Call to Order, Prayer and ‘O Canada’. Attendance: 11

1.       Roll Call of Officer’s

·         Chaplin – Vacant                                              (A)         

  • Grand Knight – Chris Lavin                            (P)

  • Deputy Grand Knight – Jim Avery              (P)

  • Chancellor – Allan Taylor                               (A)

  • Treasurer – Rick Ottone                                 (P)

  • Financial Secretary – Paul Laframboise   (P)

  • Recorder – Tim Anstett                                  (P)

  • Advocate – Michael Ficker                            (P)

  • Warden – Patrick Lavin                                  (P)

  • Trustee 3 year – Andy Magyar                   (A)

  • Trustee 2 year – Art Bartlett                         (A)

  • Trustee 1 year – Dan Hopkins                      (A)

  • Inside Guard – Max Dias                                (A)                                         

  • Outside Guard – Mike Harasym                  (A)

  • Lecturer – Vacant

 

1      Roll Call of Officers – by GK

 

2         Recorder – no minutes read as unavailable from previous meeting

 

3         Spiritual Directors: (absent)

 

4          Admissions and Applications:

 

5         Grand Knights report: (events update)

-a donation request of approx $1,500 was received by mail from Kerry’s Autism – who our council had previously supported via funds raised from our golf tournament. A motion to donate was not made. It was agreed to wait until the new year to see how and where we would allocate funds based on revenue’s available ie; Christmas tree sales.

-advised a Northern zone meeting is scheduled in Barrie on a Saturday in January, 2019.

 

6         District Deputy: no report

 

7.        Treasurer’s Report:

General Account funds:  $3,823.48

Charity Account funds:    $3,382.43

 

8.       Reading of Bills and Communications/Financial Secretary:

-Council Insurance costs are reduced this year to $631.80 (vs $712) due to a reduced roster.

-cheque for wreath at cenotaph (Remembrance Day) had not been cashed to date. Jim Avery to contact (Kathy) at Legion in Mt. Albert to enquire.

-to date dues received for the new fraternal year are $450.00. This comprises 10 members including 2 honourary members @ $25.00 ea. Paul expressed that dues payments and invoice processing is on track. (this was later updated to 12 paid members by the meeting end).

-audit meeting is planned in January, 2019 – a date is to be set.

 

9.       Trustee’s Report: nothing to report         

 

      10.   Auditors Report:  

 

11.   Chancellors Report: 

-no report

 

12.   Membership Director’s Report:  no updates

 

13.   District Deputy’s Report: no updates

 

       14.  Church Director Report: (G.K.)

-advised that brother Art had met with Fr. Roy and that he was positive to a membership drive in February 9/10th weekend. The suggestion was to have all Knights attend mass for the parish community to see who the members are, to be involved in the mass etc. If possible, a presentation of the newly purchased defibrillator for the hall could be made. A “hockey night” featuring the Leafs/Habs game could be shown in the hall with food and drink which would raise the profile of the Knights.

-Fr. Roy has mentioned a Knights retreat “Day of Reflection” to be scheduled for March 9th with a suggestion that we have a later start that would lead to a luncheon.

-Fr. Roy has indicated that he will be our council’s Chaplain

- hall kitchen equipment could be purchased with excess funds from the Chef’s Dinner event – it was suggested that brother Paul Schwan advise next steps as to kitchen hall requirements. The Chefs dinner profits were $3,197.

-Christmas card sales generated $250.45 to date. There are no English cards remaining.

-Automated External Defibrillator is to arrive by this Friday. The AED cabinet can be mounted by council members, ensure it is ready to function – a date is required for a demonstration of the unit. Cost was $1,860.54.

-Retention Committee would remain as in 2018, follow process as per Supreme guidelines.

-our Councils Christmas parade involvement was a success – GK noted our float looked quite good. Discussion held around purchasing additional figurines for the float and to consider purchasing or renting a lower-bed trailer – similar to the height of a snowmobile trailer providing better visibility to the children. UHaul was also put forward as a possibility. It was noted that we need to purchase a new “Keep Christ in Christmas” banner for the parade and our Christmas tree sales.

Revenue from tree sales were $6,700 against costs of $565 x 2 (cheques) and $4,000 in cash. There were 70 trees remaining for sale. Discussion was whether we received 5 free trees from our supplier for the church alter – to be confirmed by GK in call to Josh (supplier). John said we’d received 6 or 7 white spruce trees with our order. GK requested that all available Knights assist in the selling of the trees especially between 5 – 7pm week nights and on weekends.

 

15.      Community Director:

-Basketball free throw, Michael Ficker advised he is waiting for approval to book the school gym for Saturday January 19th. More to follow

 

    16.      Council Director:

-Christmas dinner was a success, awards were handed out with the evening finishing at 9pm. It was noted that this event still cost council $460 due to last- minute cancellations. Jim advised there were 64 confirmed attendees however only 53 showed up. The consensus of council was that we would have to sell tickets in advance for next years event.

-State lottery tickets were not available until 2019

-KofC shirts that were ordered were available however vests were not available yet, samples would be available next week.

-discussed a St. Patrick’s dinner along with other social events for the spring period. The end result was council favoured a “Buddy Holly” night. Jim to check hall availability. A motion was

                Passed to pursue this event – motioned by Paul T., seconded by Jim.

 

    17.      Family Director:

                -family day skate is planned for February 18th, 2019 from 2 – 4pm.

-Michael advised letters were sent to the schools for the Basketball free throw and he was following up with them to confirm

 

     18.    Youth Director: no report

 

     19.    New Business: 

                -Paul asked for photo’s be taken of council executive for inclusion on website

 

20.      K of C Insurance Field Agent:

               

21.      Good of the Order: Richard Strahl’s wife Anna had a hip fall however is doing well in her recovery. GK’s brother-in-law is recovering at home, Paul Wharton had eye surgery. Don Kelly’s wife Kathleen had surgery

               

    22.      Closing Prayer:

 

                End: 8:33pm





                                                                          Knights of Columbus

                                       St. Thomas of Villanova Council 10586, St. Elizabeth Seton Parish

                                          DRAFT General Meeting Minutes, Thursday, October 10, 2018

 

 

Start 7:35pm. Call to Order, Prayer and ‘O Canada’. Attendance: 15 + 1 Insurance Agent

 

1.       Roll Call of Officer’s

·         Chaplin – Vacant                                              (A)         

  • Grand Knight – Chris Lavin                            (P)

  • Deputy Grand Knight – Jim Avery              (A)

  • Chancellor – Allan Taylor                               (P)

  • Treasurer – Rick Ottone                                 (A)

  • Financial Secretary – Paul Laframboise   (P)

  • Recorder – Tim Anstett                                  (P)

  • Advocate – Michael Ficker                            (P)

  • Warden – Patrick Lavin                                  (P)

  • Trustee 3 year – Andy Magyar                   (P)

  • Trustee 2 year – Art Bartlett                         (P)

  • Trustee 1 year – Dan Hopkins                      (P)

  • Inside Guard – Max Dias                                (A)                                         

  • Outside Guard – Mike Harasym                  (A)

  • Lecturer – Vacant

 

1      Roll Call of Officers –  by GK

 

2         Recorder – minutes read of the September 6th General Meeting.  A motion was presented by Allan to approve minutes as read, seconded by Patrick. Motion carried.

 

3         Spiritual Directors: (absent)

 

4          Admissions and Applications:

-Fr. Roy Roberts provided a transfer-in form to our council. Fr. Roy is an honourary life member.

 

5         Grand Knights report: (events update)

-welcomed District Insurance agent Michael Aitchison to our meeting

-I attended a parish Formation Committee meeting on Sept 25th to review the parish survey results. Each SES Ministry was requested to meet with Fr. Roy to discuss steps to build a stronger church and catholic community. A meeting on November 1st from 7-9pm is planned with Fr. Roy and council Knights to discuss how we can better serve our Church and community. GK will send further info, all brother Knights are asked to attend. GK deemed it an important opportunity for our council to build a stronger relationship with our parish priest as a supporter of our church and community initiatives

-a Northern zone meeting is planned for October 25th; GK and DGK will attend and advise council.

 

6         District Deputy: no report

 

7.        Treasurer’s Report:

General Account funds:  $7,728.06

Charity Account funds:   $1,382.43

8.       Reading of Bills and Communications/Financial Secretary:

-FS advised an invoice for $677.99 was paid to the GK for the purchase of the nativity statues and $182.64 paid to the GK for Chef Dinner expenses (supplies etc).

-a warrant voucher was processed for the Family Skate Day expense of $284.65

-receipts: $780 received from Chef Dinner tickets sold (39)

-two eager and prosperous brother Knights paid their 2019 dues in cash (2 x $50.00), receipts for said funds to be issued by the FS when the dues payment system allows (in Dec). Dec 15th is the date formal invoices will be printed for distribution to council.

-a reminder for Knights to pay via the e-transfer method (instructions per web site)

-a request was made to ensure that all Knights complete their information/contact sheets and to submit to FS. This is to facilitate communication to member via their email

-semi annual report is on the member section of the site, Chef Dinner info in Events calendar section, Jim Kehoe’s name added to the Memoriam page of site.

-Paul C. requested cash from council to purchase the liquor license for the Chef’s Dinner via an invoice and warrant voucher

 

9.       Trustee’s Report: nothing to report         

 

      10.   Auditors Report:

-GK advised our council’s semi-annual audit report was submitted to Supreme July 11, 2018.

 

11.   Chancellors Report: 

-no new members to report.

-dates/locations for new degree exemplifications available via council website link

 

12.   Membership Director’s Report:  nothing to report

 

13.   District Deputy’s Report: nothing to report

 

       14.  Church Director Report: (G.K.)

-a Ministry Fair is planned for this coming w/e of October 13/14th. Knights will be represented. Fr. Roy requested it not be a recruitment exercise.

-Living Rosary to be postponed to May (month of Mary) 2019. This will provide more time for Andy to organize with Fr. Roy

-Christmas cards to be received this week for sale at the CWG bazaar on Nov 3rd or 10th.

-Knights Reflection, Art advised that a date has not been set yet with Fr. Roy, likely to be in March of 2019

-Chef’s Dinner meeting of Oct 3rd  assigned all tasks to organizers. Alan advised that he would be providing delicious spring rolls for the event. Art advised his wife Barb will provide baked deserts. Brother John Ryan would be present at the door to greet guests and sell tickets. Members are requested to bring desert. At 1pm of Oct 27th Knights are asked to help set up the hall. Doors to the event will open at 5:30pm after 4:30pm mass. Dan Hopkins will sell drink/refreshment tickets. Brothers were asked to help sell tickets after the next two w/e masses. FS advised 158 tickets were sold last year. GK to contact Bro Terry to see if a choir chorus section can be arranged to provide music at the dinner.

-Remembrance Day – Knights asked to attend to help lay a wreath in Sharon, Ont. All attending Knights to arrive by 10:30am

-Christmas parades, applications have been submitted to Newmarket for Nov 17th and East Gwillimbury for November 18th parade dates. It was discussed that additional statues would be purchased next year to complete our float requirements (a shepperd, with sheep and 2 wise men). Brother Dan to provide 7 bales of straw. Our council is to build a manger scene to place on trailer

 

15.      Community Director:

-Basketball free throw, Michael Ficker advised he is waiting for approval to book the school gym for Saturday January 19th. More to follow

 

    16.      Council Director: brother Will to arrange fencing for the Christmas Tree lot from Priestly

                -trees are expected to be delivered by 8am on Saturday November 24th

                -the council Christmas and Awards dinner is scheduled for the evening of the 24th

                  Jim asked for a commitment from Knights to determine #’s asap

                -we are considering a St. Patrick’s Day dinner/dance on March 16, 2019

                -Rick is pursuing purchase of Ontario State lottery tickets, 50 -100 books to be received soon

                -Jim is ordering new Knights shirts – order in process

 

    17.      Family Director:

                -family day skate is planned for February 18th, 2019 from 2 – 4pm.

 

     18.    Youth Director: no report

 

     19.    New Business:  GK advised the parish will require the purchase of new kitchen equipment (chafing trays are required) suggested that surplus funds raised from the Chefs Dinner be assigned for this purpose

-Rick to follow up with Fire fighters to determine if a cost-effective defibrillator can be purchased for the Hall

 

20.      K of C Insurance Field Agent: brother Michael Aitchison provided a contact sheet for interested (and eligible Knights) brothers to complete for follow up. Michael introduced a single premium, whole life product that provides an insurance product to transferred qualified RRSP funds.

               

21.      Good of the Order:  Brian Coleman was released from hospital. Richard Strahl’s wife Anna had a hip fall. GK’s brother-in-law is recovering at home, Paul Wharton had eye surgery, George Emmett is doing well. Jim Kehoe and bro Jim’s brother in law have passed

               

    22.      Closing Prayer:

 

                End: 8:39pm





St. Thomas of Villanova Council 10586, St. Elizabeth Seton Parish

General Meeting Minutes, Thursday, September 6, 2018

1. Start 7:37pm. Call to Order and Prayer. Attendance: 18

2. Roll Call of Officer’s

• Chaplin – Vacant

• Spiritual Advisors – Marian & Steve (A & A)

• Grand Knight – Chris Lavin (P)

• Deputy Grand Knight – Jim Avery (P)

• Chancellor – Allan Taylor (P)

• Treasurer – Rick Ottone (P)

• Financial Secretary – Paul Laframboise (P)

• Recorder – Tim Anstett (P)

• Advocate – Michael Ficker (P)

• Warden – Patrick Lavin (P)

• Trustee 3 year – Andy Magyar (P)

• Trustee 2 year – Art Bartlett (P)

• Trustee 1 year – Dan Hopkins (P)

• Inside Guard – Max Dias (A)

• Outside Guard – Mike Harasym (A)

• Lecturer - Vacant

- Recorder – (Patrick) read the minutes of the May 9th General Meeting. A motion was presented and passed to approve the minutes as read.

3. Spiritual Directors: (absent)

4. Admissions and Applications: nothing to report.

5. Grand Knights report: (events update)

-thanked Bro Paul Schwan for hosting the annual Knights BBQ in June.

-advised of a council meeting with the DD to discuss the upcoming Installation of Officer’s mass and ceremony in conjunction with the Bradford council at Holy Martyrs of Japan church.

-advised that our council will host the Basketball free throw event in January, 2019

-poster contest to review status for next year (more info below under Church activities)

-Insurance agent spoke to benefits of the Knights insurance program

-Ontario State is offering the K of C ticket lottery – we are not an active council presently

6. District Deputy: no report

7. Treasurer’s Report:

General Account funds: $9,034.02

Charity Account funds: $1,382.43

8. Reading of Bills and Communications/Financial Secretary:

-Gave bursaries to 2 recipients this year. One candidate responded with a thankyou letter.

-a letter from St. Vincent De Paul society was read thanking the Knights for our contribution to their program indicating the funds “would be put to good use”.

-Paul indicated 2 cheques of $565 were issued to the Christmas Tree vendor. It was noted the cost increased marginally. A $254 cheque was required for the Christmas cards purchase.

-Paul advised that $50 in cash was added to petty cash from the Knights BBQ event.

8. Auditor’s Report:

-GK advised our council’s semi-annual audit report was submitted to Supreme July 11, 2018.

9 Chancellors Report:

-no new members to report.

-advised no current notice of district or state degree exemplifications. Will advise when avail.

9. Membership Director’s Report:

-F.S. updated our council’s current member roster as; 91 members reduced by 24 members. The total comprised 50 dues paying, 13 honourary life, 9 inactive, 6 distressed (dues waived) and 13 members under temporary suspension.

-GK requested that we consider a plan to attract new members to our council. Jim Avery suggested a committee be formed to tackle a new-recruitment initiative.

10. Church Director Report: (G.K.)

-a Ministry Fair is planned for the w/e of October 13/14th . Knights will be represented. GK asked members to sign-up to host the booth. Fr. Roy requested it not be a recruitment exercise.

-Living Rosary is tentatively scheduled for Oct 28th . This requires a point person to lead

-Christmas cards have been ordered for the CWG bazaar on Nov 3rd or 10th.

-Rosaries are required to be ordered for Confirmation candidates in June of next year

-Mother’s Day breakfast funds of $1,500 to be provided to St. Vincent de Paul

-wreaths for Remembrance Day would be ordered by Jim

-Celebrity Chef dinner Oct. 27th funds raised will be used to purchase a defibrillator for the Hall

-Keep Christ in Christmas parade – council requires new nativity statues for the K of C float. GK

Advised that 39” high Jesus, Mary, Joseph statues will be ordered online at a cost of $695. It was offered that additional statues could be purchased however it was agreed to consider purchasing them next year. The Christmas parades would be in the communities of Newmarket and East Gwillimbury.

-K of C golf event at Cardinal was well attended and by all accounts went very well

-Christmas tree sales lot would require fencing; Patrick is to ask Bro Will for the contact person at the fencing supplier in order that we may deal with them directly. The date of the tree’s arrival is Nov. 24th

-Council annual awards/Christmas dinner is scheduled the eve of same date, Nov. 24th.

The goal this year is to manage the expenses/revenues to a break-even, revenue neutral event.

-Bro Jim advised that only 2 of 10 council events this year made positive revenue and as such we need to consider alternative methods to raise funds.

-St. Patrick’s Day dinner event – council has agreed to consider hosting this event once again – this year’s event to take place on Saturday March 16th. Jim Avery to set up a planning committee.

-Art will speak with Fr. Roy to discuss the next Knights retreat session at S.E.S.

-the Keep Christ in Christmas poster and drug abuse campaign was discussed as to its effectiveness in our parish. There is very little uptake with the program, the schools aren’t supporting to the extent that is required, we agreed to drop the program next year.

-Jim Avery introduced a S.E.S. “Baby’s Day” donation/drive in April to assist the Rose of Sharon with their most needed baby items for their ‘Rosie’s Closet’. A list of preferred items would be provided and communicated to the parish.

11. Community Director:

-Basketball free throw requires a director to organize. Michael Ficker agreed to take on the task.

-K of C Draw tickets – Rick will contact the organizer re the purchase of a limited # of tickets for our council to sell as stocking stuffers

12. Council Director: no report

13. Family Director:

-family day skate is planned for February 18th, 2019.

14. Youth Director: no report

15. Unfinished/New Business:

-Budget – Paul advised the dues amount paid last year will exceed this year by $2,400. This amount was explained as a one-time revenue stream based on delinquent dues received.

-projection for the budget is a surplus for this year

-Paul C. introduced a motion to increase our annual dues next year to $50 from $45. The motion

carried, seconded by Alan and approved. Rationale was no dues increase over several years.

-a motion by Terry was introduced and carried to approve budget amendments as; to plan the Knights Annual BBQ and Christmas Awards Dinner be revenue neutral events. Seconded by Paul Schwan, carried. Bro Rick opposed.

-GK introduced a motion to earmark $1,200 for the purchase of nativity statues, motion carried.

A discussion ensued to determine what can be done to raise move revenues for our council.

16. K of C Insurance Field Agent: in place

17. Good of the Order: bro Richard (surname) wife broke her hip, Jim Kehoe in hospital, Teresa Lavin’s brother Darius has kidney trouble, Jim Avery’s brother in law Kevin McAloon has brain cancer and Bob Lego has health issue.

18. Closing Prayer: